{"id":898887,"date":"2021-06-29T15:46:59","date_gmt":"2021-06-29T21:46:59","guid":{"rendered":"https:\/\/www.myconstructionexpert.com\/blog\/?p=898887"},"modified":"2021-06-29T15:47:04","modified_gmt":"2021-06-29T21:47:04","slug":"service-motion-to-vacate-via-email","status":"publish","type":"post","link":"https:\/\/www.myconstructionexpert.com\/blog\/service-motion-to-vacate-via-email\/","title":{"rendered":"\u201cBut it\u2019s 2021!\u201d Service of Motion to Vacate Via Email Found Insufficient by the Eleventh Circuit"},"content":{"rendered":"\n<p>Justin K. Fortescue | <a href=\"https:\/\/www.whiteandwilliams.com\/resources-alerts-Service-of-Motion-to-Vacate-Via-Email-Found-Insufficient-by-the-Eleventh-Circuit.html\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">White and Williams<\/a><\/p>\n\n\n\n<p>While we are all getting used to the \u201cnew normal\u201d of working remotely and relying on emails for almost all communications, a recent decision from the United States Court of Appeals for the Eleventh Circuit provides arbitration practitioners with a stark reminder \u2013 the <a href=\"https:\/\/www.myconstructionexpert.com\/blog\/when-construction-claim-doesnt-require-notice-liquidated-damages\/\" target=\"_blank\" rel=\"noreferrer noopener\">\u201cnotice\u201d requirements of the Federal Arbitration Act<\/a> (FAA) will be strictly enforced and providing notice of a motion to vacate via email may not qualify as proper service.<\/p>\n\n\n\n<p>In&nbsp;<em>O&#8217;Neal Constructors, LLC v. DRT Am., LLC<\/em>, 991 F.3d 1376 (11th Cir. 2021), O\u2019Neal Constructors, LLC (O\u2019Neal) and DRT America (DRT) entered into a contract containing an arbitration provision. Following a dispute, the parties went to arbitration and, on January 7, 2019, the panel issued an award requiring DRT to pay O\u2019Neal a total of $1,415,193. The amount awarded to O\u2019Neal consisted of two parts: $765,102 for the underlying contract dispute and $650,090 for reimbursement of O\u2019Neal\u2019s attorneys\u2019 fees. While DRT paid O\u2019Neal the first portion of the award, DRT refused to pay the portion that related to O\u2019Neal\u2019s attorneys\u2019 fees.<\/p>\n\n\n\n<p>On April 4, 2019, as a result of DRT\u2019s refusal to pay O\u2019Neal\u2019s attorneys\u2019 fees, O\u2019Neal filed a motion to confirm the award in Georgia state court (which was subsequently removed to the Northern District of Georgia). The next day, in a separate action, DRT filed a motion to vacate the attorneys\u2019 fees portion of the award and, that same night, DRT\u2019s counsel emailed O\u2019Neal\u2019s counsel a \u201ccourtesy copy\u201d of DRT\u2019s memorandum in support of the motion to vacate. A few weeks later, on April 30, 2019 (<em>i.e.<\/em>, more than three months after the award was issued), DRT served O\u2019Neal (via U.S. Marshall) with a copy of the motion to vacate.<\/p>\n\n\n\n<p>Following consolidation of the parties\u2019 dueling actions, the district court denied DRT\u2019s motion to vacate and confirmed the award. In so doing, the court found that DRT had not timely served O\u2019Neal with notice of the motion to vacate because O\u2019Neal had not consented to be served via email.<\/p>\n\n\n\n<p>In affirming the district court\u2019s decision, the Eleventh Circuit noted that the FAA imposes \u201cstrict procedural requirements on parties seeking to vacate arbitration awards\u201d and that one of those requirements was providing the adverse party or their counsel \u201cnotice of a motion to vacate . . . within three months after the award is filed or delivered.\u201d As (1) O\u2019Neal did not consent to receive notice via email; and (2) DRT\u2019s service of notice via U.S. Marshall took place more than three months after the award was issued, the Eleventh Circuit easily concluded that DRT\u2019s notice of its motion to vacate was \u201cnot serve[d] in a proper and timely way.\u201d<\/p>\n\n\n\n<p>As parties (and their counsel) continue to work and communicate remotely, it is critical to remember that, while convenient, communications via email are not always sufficient to provide adverse parties with \u201cproper notice.\u201d While that day may very well come, for now, parties should rely on the tried and true method of providing notice \u2013 hard copy via mail or process server. Failing that, and if service via email is going to be attempted, parties should make certain that the other party has expressly consented to receiving notice in that manner.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Justin K. Fortescue | White and Williams While we are all getting used to the \u201cnew normal\u201d of working remotely and relying on emails for almost all communications, a recent decision from the United States Court of Appeals for the Eleventh Circuit provides arbitration practitioners with a stark reminder \u2013 the \u201cnotice\u201d requirements of the&hellip; <a class=\"more-link\" href=\"https:\/\/www.myconstructionexpert.com\/blog\/service-motion-to-vacate-via-email\/\">Continue reading <span class=\"screen-reader-text\">\u201cBut it\u2019s 2021!\u201d Service of Motion to Vacate Via Email Found Insufficient by the Eleventh Circuit<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false},"version":2}},"categories":[14],"tags":[],"class_list":["post-898887","post","type-post","status-publish","format-standard","hentry","category-construction-2","entry"],"jetpack_publicize_connections":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>\u201cBut it\u2019s 2021!\u201d Service of Motion to Vacate Via Email Found Insufficient by the Eleventh Circuit - Advise &amp; 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