{"id":905745,"date":"2026-06-03T15:43:05","date_gmt":"2026-06-03T21:43:05","guid":{"rendered":"https:\/\/www.myconstructionexpert.com\/blog\/?p=905745"},"modified":"2026-06-03T15:43:08","modified_gmt":"2026-06-03T21:43:08","slug":"construction-maintenance-checklist-a-practical-guide","status":"publish","type":"post","link":"https:\/\/www.myconstructionexpert.com\/blog\/construction-maintenance-checklist-a-practical-guide\/","title":{"rendered":"Construction Maintenance Checklist: A Practical Guide for Owners and Contractors"},"content":{"rendered":"\n<p>Owen Newman | <a href=\"https:\/\/blogs.duanemorris.com\/constructionlaw\/2026\/04\/29\/construction-maintenance-checklist-a-practical-guide-for-owners-and-contractors\/?utm_source=mondaq&amp;utm_medium=syndication&amp;utm_content=sourceoriginal&amp;utm_campaign=\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Duane Morris Construction Law<\/a><\/p>\n\n\n\n<p>Here is a <a href=\"https:\/\/www.myconstructionexpert.com\/blog\/construction-contract-provision-to-avoid-disputes\/\">contract maintenance checklist<\/a> built around the same idea as my\u00a0<a href=\"https:\/\/blogs.duanemorris.com\/constructionlaw\/2026\/04\/07\/spring-mending-time\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\"><strong>last post<\/strong><\/a>: the wall is strongest when both parties show up and walk it together. From project kick-off to senior leadership check-ins, the checklist provides jumping-off points for developing agendas and guiding purposeful communication between owners and contractors together.<\/p>\n\n\n\n<p><strong>Joint Considerations<\/strong><\/p>\n\n\n\n<p>This checklist is intended to stimulate deliberate thought and discussion \u2014 not to provide a one-size-fits-all approach. In reviewing each section, the parties should develop a joint agenda that reflects the unique aspects of their project and contract. The key to success is transparency, purposeful communication, and joint ownership of project success. There should be an agreed approach that notice provisions, documentation requirements, and similar contractual obligations are not \u201cgotcha\u201d opportunities to avoid claims or owner directives. They are fundamental requirements to ensure timely and transparent communication. It is in everyone\u2019s interest that notice timelines, documentation requirements, and other contractual prerequisites are understood, agreed, and complied with during execution of the project. Not every meeting listed below will be required on every project. But by identifying those that are most relevant and putting them on the calendar from the outset, the parties are far more likely to hold them once the project is underway.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>A Note on Documentation<\/strong><\/h4>\n\n\n\n<p>Document any understandings or agreements reached during the meetings described below. Be mindful that informal documentation does not inadvertently alter the contract. Any deviation from the contract\u2019s requirements must be formally documented in accordance with the contract\u2019s amendment and change order provisions.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>The Role of In-House Counsel<\/strong><\/h4>\n\n\n\n<p>On many projects, meetings like those described below occur among project teams without guidance or participation from in-house legal. In-house counsel, however, has valuable insight into what types of issues have caused disputes in the past and what engagement practices have helped or hurt. Some ways in-house counsel can add value without signaling escalation include limiting involvement to reviewing and providing input into agendas and meeting minutes or establishing from the outset \u2014 at the kick-off meeting if possible \u2014 that they will be attending as a matter of course. Building non-adversarial relationships is the most critical component towards avoiding unnecessary escalation.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>The Kick-Off Meeting<\/strong><\/h4>\n\n\n\n<p>Include a review of key contract provisions and discuss areas that frequently give rise to disputes: change order procedures, force majeure, and dispute resolution mechanisms. Address not only the substance of the contract but how the parties will manage and coordinate their responsibilities throughout the project. Use this as an opportunity to emphasize that honoring notice provisions, providing change requests, or even filing claims are purely contractual actions \u2014 agreed to by both parties \u2014 they are not acts of hostility.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><a href=\"https:\/\/blogs.duanemorris.com\/constructionlaw\/wp-content\/uploads\/sites\/6\/2026\/04\/Kick-Off-image.jpg\"><img decoding=\"async\" src=\"https:\/\/blogs.duanemorris.com\/constructionlaw\/wp-content\/uploads\/sites\/6\/2026\/04\/Kick-Off-image.jpg\" alt=\"\" class=\"wp-image-818\"\/><\/a><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>At the Start of Every Major Project Phase<\/strong><\/h4>\n\n\n\n<p>At the start of each new phase \u2014 mobilization, civil, mechanical, commissioning \u2014 schedule a structured joint review to ask: Where are we against the contract? What is working and what needs attention? What new risks may arise in the next phase, and how can the parties prepare for them?<\/p>\n\n\n\n<figure class=\"wp-block-image\"><a href=\"https:\/\/blogs.duanemorris.com\/constructionlaw\/wp-content\/uploads\/sites\/6\/2026\/04\/Major-Project-Full.jpg\"><img decoding=\"async\" src=\"https:\/\/blogs.duanemorris.com\/constructionlaw\/wp-content\/uploads\/sites\/6\/2026\/04\/Major-Project-Full.jpg\" alt=\"\" class=\"wp-image-817\"\/><\/a><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>When Circumstances Change Materially<\/strong><\/h4>\n\n\n\n<p>Upon the occurrence of a significant or material change in circumstances \u2014 a design revision, force majeure event, tariff announcement, or schedule delay \u2014 both parties should convene promptly to determine who bears the risk under the contract and what each party must do, and by when, to preserve their rights.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><a href=\"https:\/\/blogs.duanemorris.com\/constructionlaw\/wp-content\/uploads\/sites\/6\/2026\/04\/image-1.png\"><img decoding=\"async\" src=\"https:\/\/blogs.duanemorris.com\/constructionlaw\/wp-content\/uploads\/sites\/6\/2026\/04\/image-1.png\" alt=\"\" class=\"wp-image-819\"\/><\/a><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Routine Change Management Discussions<\/strong><\/h4>\n\n\n\n<p>Treat the change order process as a shared legal obligation and schedule routine meetings to review and resolve change orders contemporaneously. Change management should happen on a schedule \u2014 not only when a dispute has already developed.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><a href=\"https:\/\/blogs.duanemorris.com\/constructionlaw\/wp-content\/uploads\/sites\/6\/2026\/04\/image-2.png\"><img decoding=\"async\" src=\"https:\/\/blogs.duanemorris.com\/constructionlaw\/wp-content\/uploads\/sites\/6\/2026\/04\/image-2.png\" alt=\"\" class=\"wp-image-820\"\/><\/a><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Routine Claims Review Meetings<\/strong><\/h4>\n\n\n\n<p>Claims review meetings are critical to managing the extent and severity of disputes. The goals are transparency, contemporaneous resolution, and the elimination of surprises.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><a href=\"https:\/\/blogs.duanemorris.com\/constructionlaw\/wp-content\/uploads\/sites\/6\/2026\/04\/image-5.png\"><img decoding=\"async\" src=\"https:\/\/blogs.duanemorris.com\/constructionlaw\/wp-content\/uploads\/sites\/6\/2026\/04\/image-5.png\" alt=\"\" class=\"wp-image-823\"\/><\/a><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Senior Leadership Check-Ins<\/strong><\/h4>\n\n\n\n<p>Senior Leadership Check-Ins are a relationship and alignment mechanism \u2014 not a crisis response. The goal is for senior leadership on both sides to meet at planned intervals throughout the project, before issues require escalation.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><a href=\"https:\/\/blogs.duanemorris.com\/constructionlaw\/wp-content\/uploads\/sites\/6\/2026\/04\/image-6.png\"><img decoding=\"async\" src=\"https:\/\/blogs.duanemorris.com\/constructionlaw\/wp-content\/uploads\/sites\/6\/2026\/04\/image-6.png\" alt=\"\" class=\"wp-image-824\"\/><\/a><\/figure>\n\n\n\n<p>The goal is not perfection. It is the discipline of showing up and working the line together.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p><strong>When one of your cases is in need of a construction expert, estimates, insurance appraisal or umpire services in defect or insurance disputes &#8211; please call Advise &amp; Consult, Inc. at 801.641.8304, or email <a href=\"mailto:experts@adviseandconsult.net\">experts@adviseandconsult.net<\/a>.<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Owen Newman | Duane Morris Construction Law Here is a contract maintenance checklist built around the same idea as my\u00a0last post: the wall is strongest when both parties show up and walk it together. From project kick-off to senior leadership check-ins, the checklist provides jumping-off points for developing agendas and guiding purposeful communication between owners&hellip; <a class=\"more-link\" href=\"https:\/\/www.myconstructionexpert.com\/blog\/construction-maintenance-checklist-a-practical-guide\/\">Continue reading <span class=\"screen-reader-text\">Construction Maintenance Checklist: A Practical Guide for Owners and Contractors<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false},"version":2}},"categories":[14,9],"tags":[9895,12,224],"class_list":["post-905745","post","type-post","status-publish","format-standard","hentry","category-construction-2","category-construction-contracts","tag-advise-consult","tag-construction","tag-construction-contract","entry"],"jetpack_publicize_connections":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Construction Maintenance Checklist: A Practical Guide for Owners and Contractors - Advise &amp; 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